ARTICLE IV  Executive Board

SEC. 1       The Executive Board shall be as established by Article IV of the Constitution.

SEC 3        The Executive Board shall meet at the call of the President or of any three officers.  A mid-year meeting of the Executive Board shall occur annually, and may be held with members physically present or through electronic media.

SEC. 4         All members of the Executive Board shall attend called meetings of the Association and shall be subject to recall for absence from two consecutive meetings without reasonable cause.

SEC. 5        The President shall faithfully execute the policies of the Association and shall make emergency decisions when the membership is not in session, pending approval of the Executive Board.  In the event of the President’s inability to handle the duties of the office that may require emergency or immediate action, the duties shall devolve upon the immediate past-President or, if declined, upon any member of the Executive Board, until the Vice President can assume the duties or until the President is able to reassume them.                                  

ARTICLE V  Officers

SEC. 1            The Officers of the Association shall be as established in Article V of the Constitution.

SEC. 2            The terms of President and Vice President shall be for one year. 

SEC. 3           The Vice President shall ascend to the presidency at the conclusion of the incumbent’s term.

SEC. 4            The elected members of the Executive Board, the Treasurer, the Secretary, and the Director of Communications shall be chosen for two-year terms and shall be eligible for re-election.

SEC. 5            The duties of the President shall be:

1. To preside at all Executive Board meetings;

2. To preside at all meetings of the Association;

3. To enforce the Constitution and By‑Laws;

4. To appoint those committees required by the Constitution and By‑Laws and such other committees as deemed necessary to the orderly operation of the Association;

5. To require the Secretary/Treasurer, at each Annual Meeting or at such time as the President may direct, to present a statement of monies received, deposited and disbursed since the last Annual Meeting and the financial standing of the Association;

6. To require the Secretariat, at each Annual Meeting or at such time as the President may direct, to present a statement of all monies from the Criminal Justice Association of Georgia treasury that have been received, deposited and disbursed since the last Annual Meeting, and the financial standing of the Secretariat.

SEC 6              The duties of the Vice President (President Elect) shall be:

1. To assist the President in the performance of his duties;

2. To officiate for the President in his absence;

3. To assume the responsibility for planning the Annual Meeting;

4. To represent the Association at various functions at the request of the President.

SEC. 7             The duties of the Secretary/Treasurer shall be:

1. To keep accurate minutes of the proceedings of the Executive Board of  Directors, the Annual Meeting and special and called meetings;

2. To keep a record of the names, addresses and such data pertaining to the  membership as directed by the Executive Board;

3. To keep an accurate record of all monies received, deposited and  disbursed in the name of the Association;

4. To sign all orders drawn on the funds of the Association as authorized;

5. To perform such other duties as directed by the President or the Executive Board.

6. To act as Secretariat to the Association.

SEC. 8             The Secretariat will be established at an accredited institution of higher education that is represented at the Association by the Secretary/Treasurer. The Vice President shall act as liaison between the Association and the Secretariat. If requested by the Secretariat, budgeted funds will be distributed to the Secretariat for carrying out the purposes of the Association. Budgeted funds provided the Secretariat by the Association shall be disbursed as necessary for the Secretariat's operation. The Audit Committee shall at least once each year inspect the financial records of the Secretariat. At the end of each fiscal year, any surplus of Association funds in the hands of the Secretariat shall be returned to the Association. If during the fiscal year there should be insufficient funds for the Secretariat's operation, the Secretariat must inform the President immediately, for he is to take what measures may be necessary to remedy the situation.

SEC. 9             The duties of the Director of Communications shall be:

1. To maintain the Association’s Web Page or to work with the Web Master;

2. To assist the President and Executive Board in communications to the Association’s members and from the Association to other organizations;

3. To maintain and distribute information about the Association and facilitate communication among the Association’s members.

ARTICLE VI  Election, Recall and Appointment of Officers

 
SEC. 1             Any member can nominate anyone, but each recommendation for nomination must include a statement that the potential nominee has been contacted and that he/she is willing to serve if elected and to actively carry out the duties and responsibilities of the office. All recommendations for nominations not made at the annual meeting shall be mailed, faxed, or emailed to the President.

SEC. 2             The Officers of the Association shall be elected by majority vote of the members attending the annual meeting. The President will announce the election results by the end of the general business meeting at the Annual Meeting and the results will be posted on the CJAG Web Page.
 
SEC. 3             Officers of the Association may be recalled for any violation of the Constitution, By‑Laws or rulings of the Executive Board.

SEC. 4             Motion for recall may be made at the Association’s general business meeting or in an Executive Board meeting. Any officer of the Association may be removed on petition of one-half of the members present at the general business meeting of the Annual Convention, when such petition shall be ratified by two-thirds of the members present. The President shall fill vacancies in any office of the Executive Board on an interim basis through appointment.
 
SEC. 5             Procedure in the case of resignation, recall or death:

1.  In the event the President resigns, is recalled, or dies, or is is otherwise unable to complete the term of office, the Vice President shall become President and shall appoint a Vice President subject to the advice and consent of the Executive Board.  The new President will serve the regular term as President that he was due to have served in addition to the remainder of the vacated presidential term.
 
2. In the event the Vice President resigns, is recalled, dies, or is otherwise unable to complete the term of office, the President shall appoint a Vice President subject to the advice and consent of the Executive Board. The appointed Vice President shall hold office only until the next Annual Meeting at which time the newly elected Vice President will take office.
 
3.   In the event the Secretary/Treasurer or the Director of Communications resigns, is recalled, dies or is otherwise unable to complete the term of office, the President shall  appoint a Secretary/Treasurer to serve the remainder of the term of office that has been vacated. This appointment is subject to the advice and consent of the Executive Board. The appointed Secretary/Treasurer shall hold office until the next regular election of Secretary/Treasurer.

SEC. 6             Other election matters are as established in Article VI of the Constitution.

ARTICLE VII  Meetings

SEC. 1             Meetings shall be held as established in Article VI of the Constitution.

SEC. 2             In meetings of the Association and the Executive Board, the following order of business shall prevail unless set aside by parliamentary procedure:

1. Call to order;

2.  Minutes of previous meeting;

3.  Report of the President;

4.  Reports of the other Officers

5.  Any Committee Reports;

6. Unfinished business;

7. New business;

8. Resolutions;

9. Next meeting;

10. Adjournment.

SEC. 3             The rules contained in the latest edition of Roberts' Rules of Order shall govern the Association in all cases to which they are applicable, and in which they are not inconsistent with the Constitution and By‑Laws of the Association.

SEC. 4             Special meetings shall be called at the discretion of the President.  Moreover, the President shall be required to call such meetings upon a demand of a majority of the officers or upon demand of ten or more members.  The call for special meetings shall be issued by mail or email or fax at least thirty days in advance of the session.

ARTICLE VII  Funds of the Association

SEC. 1             A general fund is hereby created. All revenues derived from membership dues shall be placed in said fund.

SEC. 2             The members at large shall have the power to establish the membership dues.

SEC. 3             The Executive Board shall have the authority to enter into agreement with public and private agencies for the purpose of accepting grants to aid the Association in meeting the objectives stated in Article 2 of the Constitution.

SEC. 4             Funds received with restrictions shall be administered in a manner established in agreement between the grantor and the Association.

SEC. 5             The Audit Committee of not less than three regular members of the Association shall at least annually inspect the financial records of the Secretary/Treasurer and the Secretariat. The Audit Committee will submit the report of its findings to the Board of Directors and the general membership. Immediate notification of any irregularities will be made to the President.

ARTICLE VIII  Committees

SEC. 1             The following Committees, described elsewhere in these By-Laws, are the standing Committees of the Association: The Executive Board and the Audit Committee.   Other committees may be established as the Executive Board or Association sees fit.

SEC. 2             The President may create such other ad hoc committees as are deemed appropriate.   The President shall appoint the chairpersons of all committees that do not have an alternative method described in these By-Laws, and shall appoint the members as appropriate

ARTICLE IX  Amendments

SEC. 1             Amendments to the Constitution shall be as established in the Constitution.

SEC. 2             The By‑Laws may be amended by vote in the same way as the Constitution may be amended.

SEC. 3             By‑Law amendments should be labeled "Amendments to the By‑Laws".